St Stephen's Church of England Primary School

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Dear Parents, Carers and Staff,

We have been protecting data in since the legislation came into force in 1998, and the school already takes great care of the information given to us.  

On the 25th May 2018 the legislation changed to focus on the way we gather, handle, store and dispose of data on our pupils, parents, staff and other parties. We were already compliant in most areas, and this was an opportunity to further strengthen our already robust and secure systems for both our electronic and paper records.

We continue to work on compliance and some changes have been made to a few of our systems. This legislation affects all of us. We ask parents to support the changes made to school systems to help easily facilitate the secure transfer and processing of information by:

  • Reading the privacy notices
  • Responding to the consent/permission request sent out by email and confirming your preferences.
  • Letting us know if there are any changes to the consent preferences.

Privacy Notices

Schools need to publish privacy notices which explain in detail what information we will need from you, why it is needed, how it will be stored, who we share it with (if this is required) and how long it will be kept for. It also explains your rights regarding consent.  On the website you will find a privacy notice for parents and carers, and one for pupils.


As a school we are required to collect certain information in order to carry out our core functions of providing education and ensuring the wellbeing and welfare of the children. We do this on the legal basis that we are required to, and therefore require no further permission to do this.  There are areas however where we do require your permission to use the information you have given us for activities other than our core functions. These include extra-curricular activities, and other events. For these additional activities we will seek your specific consent to use your information, this must be freely given, informed and unambiguous.

How long we keep information for 

The school has adopted the IRMS information Management toolkit for schools, as our information retention policy; the retention policy is available on the website.

We continue to review our process, amending forms and policies we use in school to ensure they are compliant.

If you have any queries please do not hesitate to contact Diana Abiri-Noah, Human Resources and Finance Manager.

With best wishes

Linda Campbell